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  3. Uploading to eStream as a student

Uploading to eStream as a student

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This article explains the steps to take in order to upload content to eStream as a student, either for submission as an assessment or inclusion in a Moodle forum.

This content relates to both Faculties This content relates to both Faculties

 

Most student uploads will need to go through Moodle

To upload an assessment, please follow the instructions in the Uploading to Moodle Assessments section.

Prepare your media

Moodle assessment file limits

Please be aware that each Moodle assessment can only accept ONE video file submission.

The first step is to make sure you have your file(s) ready.

There are a range of resources on this knowledgebase to help you create, edit, and optimise content:

Uploading to Moodle Forums

Information for Moodle Forum sharings only

Uploading to Moodle forums allows the other students that have access to the forum to view your recording, as well as enabling access to multiple recordings from each person.

Most assessments will need to be uploaded through the Moodle assessment page. For more details on how to do this, scroll down the page.

  1. Ensure you have your file(s) ready. We would also recommend you use the Google Chrome browser.
  2. Go to the Moodle course forum where you want to add your content. Follow the course specific instruction to add a new topic or reply to an existing one.
  3. From the “Message” area, select the “Add Planet eStream item” icon.
    Moodle Forum - Add eStream Item icon
    Moodle Forum – Add eStream Item icon
  4. Select the “Upload” button.
    eStream - Moodle forum upload button
    eStream – Moodle forum upload button
  5. Press the “Upload Video or Audio Files” button.
    Moodle forum - upload video/audio files
    Moodle forum – upload video/audio files
  6. Select the file that you’d like to upload, and click Open.
    File selector
    File selector
  7. You’ll then be prompted to enter some details, we’d suggest unticking the “Use Filename for Title” checkbox. In the title field, give the file a sensible name – usually something like “Your Name – Module Code: Task name”.
  8. Change the Type dropdown to Student Submission. If you’d like, you can tag the correct course from the relevant Programme fields. Ensure that the Publishing Policy is set to “Private“.
    Uploading video to Moodle metadata entry
    Uploading video to Moodle metadata entry
  9. Press the “Confirm” button.
  10. On the new screen that loads, press the “Start upload” button.
    Start upload to Moodle forum
    Start upload to Moodle forum
  11. Be patient, and wait until the file completes the upload (depending on the filesize, it may take some time). When it’s complete, you’ll see a preview in the forum, or a coming soon message in the forum – this means the video is being optimised for online streaming.
  12. It may take a while to convert (depending on the file size and the number of other recordings being added). You do not have to wait for it to convert, however, you will have to press the “Post to Forum” button at the bottom of the screen.
    Post to Forum
    Post to Forum
  13.  You’ll be redirected to your post. If you’re still seeing the “Coming soon” screen, after a few moments (once it’s been transcoded), your video/audio file should be available to stream, and you should be to refresh the page and see it.
  14. If you are having any problems with recordings not transcoding, please see the Troubleshooting eStream uploads articles, or use the live chat function from the bottom of this page. Alternatively, email avsupport@trinitylaban.ac.uk with the details of the forum and we’ll look into it as soon as we can.

Uploading to Moodle Assessments

Moodle assessments can only accept ONE file

If you have been asked to submit multiple multimedia files, please check that you are uploading the correct file to the correct assessment

  1. Ensure you have your assessment file ready (see the Preparing your media section above). We would also recommend you use the Google Chrome browser.
  2. Go to the Moodle course and assessment page.
  3. Click the “Add submission” button.
    Moodle assessment - Add Submission
    Moodle assessment – Add Submission
  4. Read and then tick the Submission declaration checkbox.
    Moodle Assessment - Submission declaration
    Moodle Assessment – Submission declaration
  5. Slightly further down the page, in the section entitled “This area is for video or audio file upload only. Note – you can only upload ONE Video or Audio file“, click the Browse button.
    Moodle Assessment - Browse button
    Moodle Assessment – Browse button
  6. Select the video or audio file you’d like to add as your assessment
    File selector
    File selector
  7. You’ll see that the file name is now included in the file name area. Click the Upload button.
    Moodle Assessment - Upload button
    Moodle Assessment – Upload button
  8. A progress bar will appear showing how much of the upload has occurred. Please be patient and do not leave the page. When the file is fully uploaded a message will appear:
    Moodle Assessment - success message
    Moodle Assessment – success message
  9. (NOT ALWAYS REQUIRED) If the assessment requires additional files (for example, a written supporting document), please add this file to the File Submission section. Please note that you should NOT upload your audio or video file to this section.
    Moodle Assessment - File submissions
    Moodle Assessment – File submissions area
    Moodle Assessment - File submissions area with file added
    Moodle Assessment – File submissions area with file added
  10. You are now ready to hand in your assessment! To do so, click the Save changes button at the bottom of the page.
    Moodle Assessment - save changes button
    Moodle Assessment – save changes button
  11. Your assessment is now almost complete, and you should see either:
    1. a thumbnail of your recording with a play button where you can stream the recording – if so, everything is great and your recording has successfully been uploaded and you don’t need to do anymore. Go and treat yourself to a cup of tea!
      Moodle Assessment - successful upload
      Moodle Assessment – successful upload
    2. or, a message saying that your file is “Coming soon“- this means your recording has been added to a processing queue and is currently converting. This process may take between a few minutes and an hour or so (depending on its length and how many other recordings are in the queue). You can leave the page and check again in half an hour or so to see if the conversion has been successful (and shows the .
      Moodle Assessment - coming soon
      Moodle Assessment – coming soon
    3. If you see an error message saying something like “Sorry, the submission has failed to convert into a streaming media format“, you should contact AV Support immediately and we’ll help get this sorted. You can find details of how to contact us on our Help & assistance page, or between 9am and 6pm Monday to Friday, via our Live chat widget at the bottom right of this page (and every other page on this knowledgebase).
      Moodle Assessment - Error message
      Moodle Assessment – Error message

 

Uploading to eStream directly

Students can upload to eStream directly, however, no one else will be able to view the uploaded contentunless it is embedded in another location.

See the instructions on uploading to eStream directly, but please be aware students only have the “Private” option.

Getting additional help

Please see the Help & assistance page for ways of contacting the AV Support team to get additional help.

 

Updated on 8th October 2020

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